You are here: INFO & GALLERY DISCLAIMER

GENERAL

All quotations and/or contracts are made upon the following conditions and no variation, qualification or cancellation of any of them will bind us unless agreed by Orbit bar Ltd in writing.

These Terms and Conditions shall govern all our contracts. Without prejudice to the foregoing, any disagreement with our terms and conditions must be conveyed to us in writing within seven days from the date of receipt of our order confirmation/agreement. Failure to do so will be regarded as complete acceptance of these Terms and Conditions in full. We shall not be liable for any delay in delivery caused by an act or omission beyond our control.

Quotations and prices are subject to withdrawal or alteration without notice and are valid for 1 month from date of issue.

Our contracts shall be governed by and construed in accordance with UK and EU Laws and regulations.

Our Prices

Quotations are made and orders accepted on the basis that should costs rise over those prevailing at the date of the contract, we reserve the right to alter the price of goods (fruit juices, drinks, ice products, material hire, etc.) and support services (transport, production, labour) at our discretion.

All quotations are concluded on the basis of prices exclusive of Value Added Tax (UK VAT - 17.5%).

Where applicable, VAT will be added at the current rate at the time of invoice. All quotations for products hire to be supplied ex-works, delivery and collection unless otherwise stated. Prices of extra transport, additional hire, installation, de-rig for ice products and on-site labour are normally included unless stated TBC (To Be Confirmed).
If your service is delayed and is not begun within 30 minutes of the agreed booking time we reserve the right to make additional charges per man-hour accordingly.  

Terms & Conditions of Payment

Terms of Payment  
The terms stated are essential feature of our contract/agreement and must be strictly complied with. All bookings must be prepaid and paid in full prior delivery/event of any contract/agreement, unless an account facility has been approved by the company and set up prior to the delivery/event, or settled in cash at the end of the event.  
Account Facility  
Where an account facility has been agreed and approved by the company’s board, payments should be made in full no later than 15 (fifteen) days after the invoice date. This term is fixed and not negotiable. In the event of our not receiving payment for whatever reason on the due date, without prejudice we reserve the right to claim interest on the amount due from the due date at the rate of 8% per month. 
Credit Card Fraud Warning  
We take credit card fraud very seriously. We will prosecute to fullest extent of the law. All orders have strict security clearance protocols in place with orders requiring maximum Code 10 security authentication. This means we contact the credit card issuing bank to confirm the name and address of the cardholder along with all the other regular security procedures. We pass all details of credit card fraud to the relevant authorities and ensure that issuing banks are made aware when their clients credit cards have been compromised.  

Ownership

Ownership of cocktail recipes  
© Christophe Coppée - Orbit Bar Limited since 2000
1. In consideration of the payment of The Orbit Bar invoice, receipt of which the Licensor (Orbit Bar Ltd) have to hereby acknowledges, the Licensor grants to the Licensee a licence to use, reprint and publish the following material (the ‘Copyright Material’):
All our NEW Signature cocktail recipes made during or for an event, or used as Signature cocktails for brand owners, that is inclusive of ingredients, measurements, glasses, bar techniques, cocktail names and decorations.
2. The Copyright Material shall be used by the Licensee only in the following manner or publication and for an agreed limited period.
3. The Copyright Material shall be used by the Licensee in any territory of the World.
4. The Licensee agrees that the Licensor shall retain the worldwide copyright in the Copyright Material, and the moral rights of the author of the Copyright Material are hereby asserted.
5. This agreement shall be binding upon and inure to the benefit of the parties, their successor and assigns.  
Ownership of Goods  
In the case of hire of equipment the client accepts that any items supplied for hire remain the property of the company at all times and the client accepts full responsibility for security, loss, theft or damage of these. Damages and non-returns will be charged at the items re-purchase value, except glassware breakage at fixed value. In the case of ice products, these become the property of the client at the time of delivery on condition that all payment terms are complied with. 
Ownership of Design 
In all quotations, orders, agreements and discussions between the buyer and/ or any third party/agency and the company all of the designs, concepts, sketches, drawings and photographs remain the sole property of the Orbit Bar and may not be used by any other party. The only exclusion is in a case where the company provides a company logo or design, which remains the property of the originator. No design, concept, sketch, drawing or photograph of any products created or produced by the company may be used without the written permission and agreement of the director of Orbit Bar Ltd.  

Terms & Conditions of trade

Specification:
No guarantee is given that the goods or services supplied will conform in detail with any descriptions, sketches, drawings or with any references in our brochure or on our website.

Where required we will provide illustrations and specifications (not to scale) to provide the client with an outline example of the agreed service/product/design.

We reserve the right to alter the service/product/design, where technical and practical issues cause the construction and production to be unsafe or impractical for, display, transportation or handling.

Ordering and lead times 
1* In the case of all orders, we will only undertake work that can be completed by the required order date. In most cases of standard/common size, we will require a minimum of 14 days from confirmation to completion and preparation for delivery.
2* For larger and major projects, this period will be increased and must be agreed and confirmed in writing at the time of contract or confirmation. An order will only be accepted as confirmed on the signed receipt by fax, post or e-mail returned to the company, of our confirmation sheet and acceptance of our terms and conditions. 
Transportation and Handling  
1* On occasions when the company agrees to deliver an ice product but without an installation service it is the buyers’ responsibility to ensure that suitable freezer storage is available and fully briefed personnel are available for handling.
2* The Orbit Bar accepts no responsibility for losses or breakages following delivery and acceptance of the goods.
3* We also accept no responsibility for injury, losses, damages or breakages if any goods are handled by anyone other than Orbit Bar Ltd personnel at any time, whether our personnel are present or not.
4* The company undertakes responsibility to make its best efforts for safe and prompt delivery.
5* The company may occasionally employ the services of vetted and approved sub-contractors for some deliveries. Neither the company nor its sub-contractors are responsible for indirect or unforeseeable losses or damage. (Indirect losses are the losses, which are caused by a side effect to the main loss or damage).
6* In the event of a delay in delivery the company undertakes to notify the client at the earliest opportunity. The company reserves the right to suspend or cancel the delivery in the case of any act of terrorism, rioting, war, strikes, government regulation, force majored lockouts, shortage of fuel/labour/materials, mechanical breakdown or any event beyond the control of the company.
7* The company will make every effort possible to carry out an agreed delivery and the client accepts that additional costs may be incurred to enable completion of the delivery following an unforeseeable delay.
8* In this instance the company will notify the client immediately of any costs.
9* The company will cover it’s own goods in transit only. *Third party goods must be covered by the client’s own insurance.
10* In the case of overseas deliveries the company will undertake deliveries on the basis that extra time and costs are allowed to cope with all eventualities.
11* In the case of a sub-contractor being used, we are not responsible for any indirect or unforeseeable loss or damage and we will recommend additional insurance cover is taken for these deliveries.  

Liabilities

The company only accepts responsibility for any injury to persons involving the use of Orbit Bar services provided by our staff. But we accept no responsibility on any damage to property involving the use of our products. 
1* The client must make arrangements for drainage receptacles (buckets) of ice products to be provided where necessary and the client is responsible for the emptying of these, unless a member of the company personnel is retained on site.
2* The company is not liable for any damage to premises or property and the client should take out the necessary insurance cover where required.
3* The company is not liable for any damage to product, property, equipment or persons through the clients/clients’ agents handling of any products.
4* The company recommends and states that once installed, ice sculptures should never be moved until dismantled.
5* If advised by the company, only the company’s employees should carry out installation and removal. *Clients are responsible for their own employees or sub-contractors should they handle sculptures/materials, equipments with or without the company’s supervision.
6* The client undertakes full responsibility for the security and condition of hired equipment (i.e. mobile bars, staging, drain trays).
7* In the event of loss or damage the client is liable for all repair or replacement costs and should take additional insurance where required.
8* In the event of non-return of hired equipment, we reserve the right to charge hire at the agreed daily rate.
9* The company accepts no liability for personal injury or safety when sculptures are displayed in public locations. The company will operate in a safe and professional manner complying with all Health and Safety law at all times.
10* It is the clients responsibility to make appropriate arrangements for security and fencing where required to avoid any interference from the viewing public.
11* It is the client’s responsibility to seek and gain approval and written permissions/occasional/TEN and other licenses from the relevant authorities.  
As you are the event organiser (the "premises user, our client"), you must give a temporary event notification (TEN) to the necessary licensing authority and copying this to the police. It is your responsibility to comply in full with the new Licensing Act 2003. For more info please click here.  
Please note; you will be charge for all breakages or damages made to the property of Orbit Bar Ltd. We agree for up to 2 glasses breakage at our cost. After 2 broken glasses, you become fully liable to any other materials, equipments breakage/theft done by you or any of your guests and sub/contractors.  

Pay Bar

We offer this service upon travelling and booking fees. A minimum spending target and bar sales must be met, if this is not achieved by the end of the shift, we reserve the right to bill you the margin accordingly! Minimum spending: £10 per person inclusive of VAT (£20 per person over 3h of pay bar services) but exclusive of booking, travelling or extra fees. Our pay bar service is available from 100 guests and our client is responsible for the licence application. The stock is provided by third party wholesale. It is important that you apply for your licence to run as long as you can, even if you decide to end it earlier, like this you reduce the risk of paying the margin of your minimum spending target! The minimum spending cannot be exchanged against drinks, stock or other services. This is used to cover our costs and prevent us to make loss of income.

*Stock is provided by third party wholesale. Orbit Bar specialize in cocktail bar service. The usual stock provided is composed of spirits, liqueurs, soft drinks. With this stock, we can serve soft drinks, spirits and mixers, mocktails and cocktails only. Cans, bottles of beers (cans for health and safety), wine and Champagne are available until the end of stock and must be order prior booking. Any type of glassware hire is provided free of charge. Draught beer is offered as extra: £120+vat 2 pumps system hire + full keg to buy. Orbit Bar cannot forecast the most drunk product and regret that once one of the brand is missing, we can just replace it with what is on offer at that time!

POSSIBLE INCREASE IN YOUR FINAL INVOICE:

Cancellation Policy:

Upon signing our booking form a legally binding contract exists between us.

Should you wish to cancel your booking, notice must be given in writing and charges will be calculated as from the date received in accordance with the following schedule. Except on major projects where work has commenced, charges recovering all costs will apply.

Cancellation must be made in writing! It cannot ever be accepted orally without exception! We shall do our best to accommodate changes that are requested in writing ONLY.

If agreed we will issue a revised Purchase Order.
You must tell us in writing if you wish to cancel your order. All cancellations will incur £50+vat administration fee plus the scale of charges below will apply:

Within 1 week of the event = 50% 
1 - 2 weeks before the event = 40%  
2 - 3 weeks before the event = 30%  
3 - 4 weeks before the event = 20%  
Over 4 weeks = NIL  
If you booked The Orbit Bar and wish to change/amend your event for a later date then we do NOT charge you our cancellation fee as your booking is still actual with us...  

PRIVACY - Data Protection Act 1998 - Our Notice:

Orbit Bar Limited stores & processes all submitted personal/business data in accordance with the Data Protection Act 1998 & the revised UK spam and junk emails regulations.

Any personal/business information supplied will be used for marketing, promotions, newsletters and other use such as administrative, legal & operational purposes.

We will use the details you provided to keep you informed via emails of special offers or products and services that we feel may be of your interest. We may also use your personal data to tailor promotions to your requirements.

EMAIL PAYMENT SOLUTION - ORBIT BAR has a highly secure way of making payment via email. We send you a booking email. Open it and click on the link to Paypal, asking you to pay the exact amount, 50% of your quotation, pay with any credit cards. Please note, you do NOT need to have an account with Paypal to credit our account with Paypal.

Privacy is a very sensitive issue!
If you believe we have not adhered to your principles or Data Protection Act 1998 regulations, please let us know in writing to the address below or via email. With respect to our clientele, we do not name them. Secrecy is one of our top priorities and venue addresses are classified as highly confidential!

If you do not want us to store your information regarding you and/or your business, please contact our Data Controller at;
Orbit Bar Ltd - Email: info@theorbitbar.com

Data Protection
Register entry # Z8466085

Please note that we have a NO SPAM POLICY and you can stay in control and unsubscribe at anytime! All personal/business data are not released to non associated third parties unless legal or regulatory reason. 
Revised UK regulations means online marketers can send e-mail and SMS messages only to consumers who have agreed beforehand to receive them, except where users are existing customers of a particular company. Corporations can still be approached 'cold' with email pitches but in these instances emails must have an opt-out clause that we are offering all the time! 
We use beforehand confirmed opt-in only, also known as double opt-in requires an additional step by the subscriber to be added to our list. The additional step is a response to the confirmation email, which requests the subscriber to click on the confirm link or reply to confirm their subscription. Only those who take the additional step are added to our list. 
It ensure us that those who are receiving our emails want to receive it; it also protect us against spam accusations; and it allows for email delivery to ISPs who require confirmed opt-in.  

Website - Our Terms

ANYONE VISITING OR USING THIS WEBSITE MUST AGREE TO OUR TERMS.  
DO NOT ENTER IF YOU DO NOT AGREE! ©RBIT BAR LIMITED 2000-2008 
All rights reserved - Everything on this website is Copyrighted since 2©©©  
1. YOU MUST BE OF LEGAL DRINKING AGE (21y) TO USE AND VISIT OUR WEBSITE. 
2. RESTRICTIONS: ANY OF OUR MATERIAL CANNOT BE COPIED, TRANSMITTED, PUBLISHED, REPRODUCTED OR DISTRIBUTED WITHOUT WRITTEN CONSENT FROM ORBIT BAR LTD HEAD OFFICE!!!  
3. ANYONE VISITING OR USING THIS WEBSITE MUST AGREE TO THESE TERMS AND CONDITIONS!  

Reminder : (code of the intellectual property)

Point L.335-2. All publishing of written documents, musical composition, drawing painting or any other totally or partly printed, engraved production regardless of the laws and regulations concerning author's property is a forgery and any forgery is an offence. In France, forgery of published work in France or abroad is punished by 3 years in prison and a 300.000 euros fine. Will be punished the same way selling export and import of counterfeit work.

Point L.335-3. Is also considered a forgery offence all reproduction , representation or circulation by any mean, of piece of spiritual work by violating the author's rights, as they are set and regulated by law. Is also considered as a forgery offence the violation one of the owner of the software's rights.